Archive for Uncategorized

Organization Histories – How To Links

The links on this page are here to help learn and understand the importance of and the process of preserving memories in digital form. They were researched over many hours and are gleaned from top-ranked Google search results. They do not represent a complete list of resources, nor can they be promised to be the absolute best.

If anyone has comments or further suggestions, please leave a reply at the end of this article.



When We Are No More

How Digital Memory is Shaping our Future
By Abby Smith Rumsey

Google Books Preview

How Digital Memory is Shaping our Future

There is a quote appropriate to our cause which follows the Table of Contents :

I imagine the earth when I am no more:
Nothing happens, no loss, it’s still a strange pageant,
Women’s dresses, dewy lilacs, a song in the valley.
Yet books will be there on the shelves, well born,
Delivered from people, but also from radiance, heights.
~ Czeslaw Milosz, “And Yet the Books” 1986

Taken from “And Yet Books,” presented here in full:

And yet the books will be there on the shelves, separate beings,
That appeared once, still wet
As shining chestnuts under a tree in autumn,
And, touched, coddled, began to live
In spite of fires on the horizon, castles blown up,
Tribes on the march, planets in motion.
“We are, ” they said, even as their pages
Were being torn out, or a buzzing flame
Licked away their letters. So much more durable
Than we are, whose frail warmth
Cools down with memory, disperses, perishes.
I imagine the earth when I am no more:
Nothing happens, no loss, it’s still a strange pageant,
Women’s dresses, dewy lilacs, a song in the valley.
Yet the books will be there on the shelves, well born,
Derived from people, but also from radiance, heights.



From Wikipedia

A curator (from Latin: curare, meaning “to take care”) is a manager or overseer. Traditionally, a curator or keeper of a cultural heritage institution (e.g., gallery, museum, library, or archive) is a content specialist charged with an institution’s collections and involved with the interpretation of heritage material.

A traditional curator’s concern necessarily involves tangible objects of some sort—artwork, collectibles, historic items, or scientific collections. More recently, new kinds of curators have started to emerge: curators of digital data objects and biocurators.


How to Use a Simple Pocket Notebook to Change Your Life

by Trent Hamm
Updated on 06.23.16

How to Use a Simple Pocket Notebook to Change Your Life

A few days ago, in Monday’s Reader Mailbag, I made an off-hand reference to my own use of pocket notebooks, where I wrote a paragraph or two about how I used them and suggested that if readers wanted to know more, they should send me a note and I’d write a longer article. I received a hefty stack of requests for this – Facebook wall posts, Facebook messages, and emails – so here’s the article that so many of you requested.


Better Pictures Through Words: The Lost Art of Photo Field Notes

by Jose Antunes
27 Nov 2014–cms-22570

Modern cameras keep a lot of information about your pictures. Digital cameras record EXIF (Exchangeable Image File Format ) data about the characteristics of images, time and date, and even GPS location information. With the data and tools available today it is possible to file and search your images in many different ways, from camera or lens type to geographic location.

Although all that data is important, photographers can, and should, go further. To be truly engaged in taking your pictures, it pays to record the who and the why of photographs as well as the what and when. All the things that happen outside the frame have a big impact on why an image matters, and who it matters to.


Planning Overview

American Society of Media Photographers
Richard Anderson and Patti Russotti

Understanding the life cycle of an image has become a critical element of planning your digital imaging workflow. Part of this understanding includes understanding the relationship between each decision in the workflow process.

If we do not make informed decisions early on, this may result in an enormous amount of time spent “cleaning-


How to Preserve Family Papers and Photographs

National Archives

Maybe a relative sent you old letters, certificates, and family photographs and you are not sure what to do. Maybe you’re wondering how to save your child’s pictures and other mementos.

These simple tips will help you preserve your family papers and photographs for the next generation.

Preventing damage is the key to preserving your items.

  • Handling Family Papers and Photographs
  • Storing Family Papers and Photographs
  • Displaying Family Papers and Photographs
  • Digitizing Family Papers and Photographs
  • Repairing Damage to Family Papers and Photographs
  • What to Do About Moldy or Insect-infested Family Papers and Photographs
  • More About Caring for Family Papers and Photographs



A Thousand Words: Writing from Photographs

By Casey N. Cep
February 26, 2014

I can’t remember exactly when I stopped carrying a notebook. Sometime in the past year, I gave up writing hurried descriptions of people on the subway, copying the names of artists from museum walls and the titles of books in stores, and scribbling down bits of phrases overheard at restaurants and cafés.

It’s not that my memory improved but, instead, that I started archiving these events and ideas with my phone, as photographs


What is Metadata in Photography?


What is Metadata in Photography?

Among many photographic terms, metadata comes up very often when talking about image management. But what is metadata in photography? How does it actually help you organize and sort images? In this short article I will explain the term itself. I will also discuss reasons why it may be a good idea for you to input additional metadata information with your photography management software, such as Adobe Photoshop Lightroom.


Support of IPTC Photo Metadata by Software

International Press Telecommuncations Council

Photo Metadata Software Support

Find below how photo software vendors claim to support IPTC Photo Metadata. The data have been provided by the vendor of the software and have not been tested by IPTC.


Digitizing Family Papers and Photographs

National Archives

Digitizing your originals can allow you to view and share your items without handling, which can cause damage. Keep your originals after you digitize them, because digital files have their own preservation risks and can easily be lost. Whether digitizing your family papers yourself or having a company do it, it is important that the originals be handled carefully so they are not damaged in the process.

A few considerations in digitizing:

  • For flat paper and photographs, make sure the original fits complete on the surface of the scanner. The lid of the scanner can crush and crease the original if the paper doesn’t fit on the scanner.
  • For books, use a copy stand instead of a flatbed scanner. Use book supports, wedges or a cradle so the binding is opened comfortably without force.
  • Automatic feed scanners are not suitable for fragile, weak, bent, or valuable papers; papers can jam and become torn in automatic feed scanners.
  • Determining how far a book can open safely without placing stress on the binding
  • A book cradle that is used with a copy stand for taking digital images

File Naming: Use only the letters of the Latin alphabet (A-Z, a-z) when creating alpha-numeric identifications. Don’t use spaces, punctuation or symbols. Use hyphens and underscores instead of spaces.

Add basic Metadata to files: Who, What, Where, and When. Metadata helps find and identify files later in time; there are a number of metadata options.

Back Up your Files- Follow the 3-2-1 Rule. Three copies, stored on two different media, and one copy located off-site.
For more information on digitizing records:

  • Federal Agencies Digitization Guidelines Initiative website
  • American Society for Media Photographers Best Practices
  • Universal Photographers Digital Imaging Guidelines
  • Wilhelm Imaging Research
  • Image Permanence Institute



American Society of Media Photographers
Peter Erogh

Keywords are one of the most flexible ways to describe your images. This page presents some keywording strategies.
Describing images with keywords

Keywords are words or phrases that you associate with a picture to describe the subject matter, style, uses, or connotations of the image. These descriptions can be of great use when organizing and searching your picture collection.

Keywords can be abstract terms (like “victory”) or subject-oriented terms (like “cat” or “Maddy”). Subject-oriented terms are generally easier to apply because they require less careful consideration. Abstract terms are generally economical to apply only to the very best images, such as your highest rated ones or those that will be made available in a searchable stock photography database.


The Conservation Lab: Preserving and Conserving Church History

The Church of Jesus Christ Latter-Day Saints

The Church History Library is much more than a place where priceless records are kept; it also houses a high-tech, state-of-the art conservation lab that protects and preserves historical records such as journals, books, and photographs.

Both preservation — stopping decay before it happens — and conservation (repairing decay) are carefully regulated by a handful of trained conservationists. These individuals use simple procedures as well as high-tech machines to help restore even the most obscure photographs.

“The philosophy here is that we want things to be accessible to the public, while at the same time we are properly caring for them,” said senior conservator Chris McAfee.


Preserving History

The Church of Jesus Christ Latter-Day Saints

Many people have documents, photographs, and artifacts that tell stories of themselves and their families. Such items are important because they help define who we are, remind us of family ties and interactions, and provide us with ways to share our stories. While these things sometimes have monetary value, perhaps most importantly they always have strong sentimental value.

The value we see in these items instills in us a desire to save them.


Preserving Collections in the Church History Department

The Church of Jesus Christ Latter-Day Saints

The Church History Library and the Church History Museum house a substantial collection of irreplaceable artifacts. Each item has been professionally cared for and stored, but their value isn’t just in their existence, it’s in their use. Learn the techniques Church History specialists use to preserve the collection so that, when it’s your turn to view these treasures, you’ll be prepared to do so wisely.

Housing refers to the containers in which artifacts should be stored to ensure long-term preservation. Learn appropriate methods for storing books, documents, photographs, paintings, and other artifacts.

Note: This article has many links to videos which describe various aspects and techniques for housing documents.


  • Preservation Housing for Electronic Media
  • Proper Housing of Photographs
  • Proper Housing for Textiles
  • Proper Housing for Paintings
  • Proper Housing for Objects
  • Proper Housing for Books and Paper Documents


  • Proper Handling of Electronic Media
  • Proper Handling of Books, Documents, and Photographs
  • Proper Handling of Objects and Textiles
  • Proper Handling of Paintings


Preserving the History of the Latter-day Saints

The Church of Jesus Christ Latter-Day Saints
Edited by Steven C. Harper and Richard E. Turley

The pattern of keeping records dates back to the earliest days of the church, when Joseph Smith, the church’s founding prophet, announced the divine decree, “Behold, there shall be a record kept among you” (D&C 21:1).


Modern Efforts to Preserve Church History

The Church of Jesus Christ Latter-Day Saints
Ronald K. Esplin



(Guide for Local Church Historians)
Church of the Bretheren

The Need
Every local church should be keeping a record of its history! In the past, Brethren in general have been little concerned with records. In the early years of our history this is understandable, for there was as little formal organization as possible.


Develop Compelling Content For Your Exhibits

History Associates

Develop Compelling Content For Your Exhibits

The creative use of pictures, videos, and text can capture a visitor’s imagination and create a lasting impression.

If you are developing an exhibit for a museum installation, interpretive center, or corporate display, our professional historians will find the information you need and then help you pull all the elements together to tell an interesting and authoritative story.

  • Content Development for Exhibits, Interactives, and AV
  • Exhibit Research for Images and Artifacts
  • Label Text and Script Writing
  • High-Resolution Image Acquisition
  • Artifact Acquisition
  • Media Asset Licensing


A Guide for Preserving and Writing Club History

General Federation of Women’s Clubs: Women’s History and Resource Center

With Step-by-Step Instructions for:
⦁ Establishing a Club Archives
⦁ Donating Club Records to a Historical Repositoery
⦁ Researching and Writing Club History

(16 pages)


Tips For Preserving Your Club’s History

By Rose-Anne Lawrence, KB1DMW
ARRL Affiliated Club Assistant

As the ARRL Affiliated Club Assistant, I get several requests from club officials who are researching the history of their Amateur Radio club. Some of these requests may be as simple as when a club first became an ARRL affiliate and others, like a club’s first callsign, may require a bit of research.


Managing Church Records

Congregational Library & Archives

Organizing church records is often a daunting task — but it can be done.

This section provides basic information on:

  • Writing a policy for managing records
  • Weeding and organizing paper documents
  • Creating safe long-term storage
  • Maintaining digital records



test with new API – archivest login

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This is a second test WLC to WLCFB Group

This is a test – WLC Group to FB WLC Group

WLC Groups

Chatter Box

This is a chat area I’ve put up until we can get something more permanent.

For now it’s wide open. Just like the kiosks of the 60’s, or the first computer bulletin boards.

If you have something to say, something to ask for, or reply to – put it here.

No guarantees. It’s a kiosk, nothing more.

Keep it polite and simple and you’ll be able to say almost anything.

Have fun with it.

Click here to write a response.